When using Federal assistance to finance procurements, the procurement must meet federal requirements. The North Central Texas Council of Governments (NCTCOG) must ensure all procurement activities reimbursed with Federal Transit Administration (FTA) funds are to be compliant with 2 Code of Federal Regulations (CFR) 200.317-326 as well as guidance published by FTA in Circular 4220.1F.
FTA Federal Regulations also applies to each subrecipient that enters into contracts with other parties financed with FTA assistance. An FTA recipient that also uses funding provided by another Federal agency or agencies for a third party procurement also supported with FTA assistance must comply with the third party contracting requirements of both FTA and each additional Federal agency providing Federal assistance.
Having NCTCOG review prior to requesting reimbursement can help provide a smooth payment process. Even if a review is not required, subrecipients should always notify their Project Manager of procurements prior to beginning the process.
Helpful Links & Resources:
Independent Cost Estimate (ICE) Template
FTA Federal Clause Matrix
Circular 4220.1F, Third Party Procurement
Best Practices Procurement & Lessons Learned Manual
Third Party Procurement FAQs
FTA Online Tools & Resources
For more information on transit procurements, view the pages below.