Transit Invoicing

Below is a flow chart representing the Transit Provider and NCTCOG Invoicing Procedure Workflow. If you have questions or would like further information, transportation providers may contact your Subrecipient Manager or another member of the Transit Team.

Invoice flowchart graphic. First, the Transit Provider submits signed invoice and supporting documentation to trgrants@nctcog.org and Cc:s the Project Manager. From here, a Simultaneous Review is performed by the Grants coordinator and the assigned project manager. The project manager can deny the invoice packet for payment, which then the Transit Provider is notified of missing information/request for concurrence. The Transit Provider provides additional documentation/concurrence for the invoice review to continue. Once both the Grants coordinator and the assigned project manager agree, then the invoice is approved for payment. From here, the Grants coordinator initiates process for invoice payment and forwards to Quality Control for internal review. Quality Control will review and approves invoice for payment and routes for signatures. Signature reviews are performed by the Senior Planner, Senior Program Manager, and Assistant Director of Transportation. Lastly, the invoice is processed and released for payment to Transit Provider.