Procurement Process

To ensure a smooth payment process, NCTCOG Procurement Staff must review all procurement documentation. Please follow these steps to facilitate the procurement review and payment process.

Graphic showing the procurement process steps that involve development, review, and approval and payment. The procurement development step involves completing an Independent Cost Estimate (also known as ICE) form, selecting the procurement method, and submitting the ICE and drafted documentation to NCTCOG's project manager (also known as PM) for review. Next, under procurement review, the PM and procurement staff will review the documentation to ensure all federal regulations are met. Lastly, under procurement approval and payment, procurement staff will notify the agency when the requirements were met. If the procurement award/contract has been reviewed by procurement staff, then the agency may award the procurement and request reimbursement from NCTCOG for the eligible federal amount.

1. Appendix B of FTA’s Best Practices Procurement & Lessons Learned Manual provides templates for the ICE and other procurement documentation.

2. Procurement staff created a checklist for each procurement method that contains all requirements according to Circular 4220.1F, Third Party Procurement. Procurement checklists can be found here.


 

Click here to learn about Procurement Methods.

Click here for Helpful Links and Resources.

 

If you have additional questions about Transit Procurements, contact transit_ops@nctcog.org.